HOTEL RESERVATION

• The Double Tree is NOW accepting hotel reservations for our 2018 Annual Grand Session. Kindly make your reservation by calling the hotel direct at (315) 432-0200, or by calling the Central Reservation Office at 1-800-222-TREE.
• All reservations MUST be guaranteed. NOTE: One Night’s lodging will be assessed when you make your reservations.
• NOTE: ALL ATTENDEES MUST MAKE THEIR OWN ROOM RESERVATIONS

HOTEL RESERVATION SESSION CODE:

• The Session Group Name is: Eureka Grand Chapter, PHA, OES
• The Group Code is: EUR

When making your reservation if you need handicap accommodations, please make that request at the time of making your reservation.

HOTEL ROOM RATE:

• The Hotel room rate is $113.00 per night, per room plus 13% tax for single/double room accommodations. Remember, debit cards funds are held for 7-10 business days by most banking institutions.
• Upon check-in at the Hotel each overnight registered guest will receive a $2.00 coupon for the Seasons Breakfast Buffet each morning of your stay.
• This is a newly renovated hotel and a SMOKE FREE HOTEL! The hotel will add a fee to your bill if you smoke in your room.

HOTEL CUT-OFF DATE:

• The “cut-off date” for accepting reservations into the room block is Friday, May 4, 2018. The Hotel will accept reservations if rooms are available after the cut-off date, however, your rate will not be the Convention rate it will be the Hotel’s Rate.

CHECK-IN AND DEPARTURE TIME:

• CHECK- IN IS: 3:00 p.m. CHECK- OUT IS: 12:00 noon
• Guest arriving before 3:00 p.m. will be accommodated as rooms become available. At the time of check-in, individual departure day should be confirmed. Any adjustments to your departure data after check-in will result in an administrative fee.
• The Hotel will provide a room to hold luggage on a complimentary basis for guests attending the session on the day of departure so that you can check out before or at 12:00 noon to avoid late check- out charge.

CANCELLATIONS:

• If you need to cancel your hotel accommodations, DO NOT CANCEL WITH THE HOTEL! Kindly contact PM Celestine Davis, Convention Chairperson at (646) 299-6178 or cdavis174@verizon.net. Hotel accommodations are always needed, and attendees cancelling with the Hotel directly will cause Eureka Grand Chapter to lose the accommodations.

CHAPTERS’ COLLATIONS:

• If Chapters wish to hold collective collations kindly let me know ASAP in order to provide space for you. Provide the day and time. In order to accommodate you it is important that you purchase some food and beverage from the hotel. EXAMPLE: Beverage set-up coffee, tea assorted sodas, Fruit Bowl, assorted sandwiches, or hot items. I will have menus in my possession for ordering.

PARKING: Hotel parking is complimentary.

SHUTTLE SERVICE:

• The Hotel will provide complimentary shuttle service to and from Hancock International Airport and Amtrak Train Station.
• Sisters and Brothers when making your reservations try to travel in groups this will make the Hotel pick up much easier. Call the Hotel one hour prior to your arrival, to schedule pick up at (315) 432-0200.